Lessons learned in Project Management

Lessons learned in Project Management

Lessons learned (it may be +ve or -ve) in project management are the knowledge gained during a project that can be used to improve future performance.

Lessons learned are documented with solutions to provide future project teams with information that can increase effectiveness and efficiency.

Every project manager should be well aware of the impact lessons learned can have on the current and future projects.

However, despite knowing the value of lessons learned, not everyone makes full use of them.

The lessons learnt documented using below process flow:

1) Identify:

Identify comments and recommendations for use in future project.

This is usually done through a project survey that is sent out to all team members. Various questions connected to a project help the participants share their lessons learned.

2) Document:

Document and share the findings

3) Analyze:

Analyze the finding and find the solution

4) Store:

Store in a repository

5) Retrieve:

Retrieve for use in current projects

Suggested categories for lessons learned include:

Project management
Technology
Communication
Business processes
Requirements
Design and build
Testing
Implementation

The fields used in the Lesions learnt document:

Lesson learned
Subject
Project Name
Business Line
Technology
Experience type
Situation
Comments
Recommendations
Date

Comments

Delivering a project within budget

Here are some tips for delivering a project within budget: Set a realistic budget Define the project's scope and necessary resources, and create a budget that's realistic. Cost estimate Segment the project into smaller tasks and milestones to plan how to use resources and provide clarity. Divide the project plan Break down the project into tasks to avoid late deliverables and over-budget projects. Monitor progress Regularly track the project's progress to identify and prevent cost overruns. Use progress reports to compare actual costs to the budget. Anticipate and revise changes Communicate with stakeholders to identify and assess risks, and assign owners to each risk. Consider different scenarios Estimation can be difficult for complex projects with many potential outcomes. Tracking: Tracking time spent on tasks, Tracking expenses per project, and Using project management software. Use Historical Data Your project is likely not the first to try and accomplish a specific o...

Certified Enterprise Architect Professional (CEAP) - Module 5 - Architecture Frameworks

Architecture Frameworks: An Architecture Framework is a theoretical structure that has the purpose of developing, executing, and maintaining an Enterprise Architecture. Advantages of EA framework: Simplify Breaks down areas of the business process Organise business components and create and identify relationships between business Determine the scope Customization in the existing framework Disadvantages of EA framework: Need to follow process Provides only direction and not information It's based on goal and objective Need creativity and proactive thinking Zachman Framework: The Zachman Framework is a widely used model in Enterprise Architecture (EA) that provides a structured way to classify and organize an organization's information infrastructure by defining different perspectives from various stakeholders, allowing for a holistic view of the enterprise and facilitating alignment between business needs and technology solutions; essentially acting as a template to organize arc...

Bucket System project estimation

The Bucket System is an Agile estimation technique that uses predefined buckets to group tasks or user stories by size, complexity, or effort. Each bucket represents an estimate range, such as small, medium, or large. The Bucket System is a group activity that helps align the team's understanding of work effort and complexity. It's a good technique for quickly estimating a large number of items with a medium to large group of people. The effort of small, medium, or large bucket size arrived by team based on T-shirt sizing, PERT estimation or Planning Poker. Each bucket represents a level or an estimate range (e.g., small, medium, large). The team compares user stories to one another and places them into the appropriate buckets. This process is a group activity, promoting discussions and aligning the team's understanding of work complexity and effort. To use the Bucket System: Set up a row of cards, or buckets, with values in the Fibonacci sequence or other metho...

High-Tech Yuga

Search This Blog