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Request For Proposal (RFP)

A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a service, product to potential suppliers to submit business proposals.

The RFP specifies what the customer is looking for and describes each evaluation criterion on which a vendor's proposal will be assessed.

An organization can benefit from multiple bidders and perspectives when seeking an integrated solution calling for a mix of technologies, vendors and potential configurations.

Standard RFP process:

An RFP generally includes:

  1. Overview
    1. About issuing organization
    2. Issuing organization's vision and Mission
    3. Information Technology organization Model
  2. Testimonials
    1. Line of Business (LOB) 
    2. Relevant past experience and performance
    3. Testimonials from past clients
  3. Project Overview
    1. Define project goal and needs
    2. Technical Approach
    3. Samples of your work
  4. Contract Details
    1. Timelines
    2. Quoted cost of the project
    3. Tentative project plan with dates
  5. Appendices
    1. Nondisclosure agreements
    2. Other legal documents
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